Solutions
Invoice automation
Short answer
An incoming invoice can be extracted reliably today — supplier, registration number, number, dates, amount, VAT and usually the line items. Accuracy on ordinary invoices is high but never a hundred percent, which is why approval is not automated, only its preparation. The same logic applies to issuing: the data assembles itself, a person confirms the invoice.
01What can be automated
The whole cycle except the decisions.
- 01Intake of invoices from e-mail, an inbox or a scan into one place.
- 02Extraction of the header and line items and a check of the totals and VAT.
- 03An approval process — who it goes to and what happens when it is late.
- 04Matching to a purchase order or an expected amount, with a flag on the difference.
- 05Handover to accounting and reading the payment status back.
02Where a person steps in
Into approval and disputed cases. The system prepares the material — the extracted data, a comparison with the order, a flag on any discrepancy — and a person presses approve or sends the invoice back.
A model should not calculate prices or make decisions with financial consequences. It should pull the numbers out and leave the checking to code that returns the same result every time.
03What it delivers
Less retyping and faster approval, but the main effect is usually elsewhere: duplicate and overdue invoices stop being paid, because the system flags them before they go through. At any volume that alone pays for the whole thing.
If you issue or receive fewer than ten invoices a month, do not build it — retyping ten invoices is an hour a month.
Frequently asked
- How accurate is automatic invoice extraction?
- High on the header and somewhat lower on line items for ordinary invoices. Never a hundred percent, which is why preparation is automated, not approval.
- Will you connect it to our accounting?
- Yes. Cloud accounting with a REST API is a few days of work; locally installed packages go through XML or an import and mean a batched transfer.
- Can the system post and pay an invoice directly?
- Post it after approval, yes. Pay it, no — that is a decision with a financial consequence and stays with a person.